| Goals/Tasks |
12 Months Prior to Move-In
Contact Event Manager to arrange Planning Meetings
Determine if an Exhibitor Workshop is Needed
Send Exhibit/Tradeshow Exhibitor Manual draft to FOCUS One for Review
SUBMIT Initial Floor Plans via CAD (floorplans@mpea.com)
Identify Advertising Locations for Approval.
|
9 Months Out
Exhibitor Guide Order Form to FOCUS One
|
6 Months Out
Provide Meeting Space Update
|
3 Months Out
Shuttle Subsidy Application and Past Invoices
Arrange Planner/Contractor Labor Meeting overview with McCormick Place
Arrangements for Scooter/Wheelchair Service
Arrangements for Coat Check/Airport Bags Check-in Service
|
2 Months Out
Submit Public Space Floor Plans for Review
Certificate of Insurance
Exhibitor List w/Booth # and Phone # to FOCUS One Show Coordinator
Request Accounting Office (if needed)
Request Box Office Services (if required)
|
30 Days Out
Ensure Exhibit Hall, Ballroom, Meeting Room, Registration Floorplans are Submitted
Arrange for Security Plan sent to McCormick Place Security Department
Transportation Plan/Traffic Agenda from Shuttle Provider
EAC List
Meeting Room Set-up Information
Office/Attendee Service Center Floor Plans
Electrical Matrix
Telecommunications Matrix and Order to FOCUS One/Service Manager
Internet Matrix and Order to FOCUS One/Service Manager
Catering/Concession Information to Chicago Restaurant Partners
Setup Business Center Services to Business Center
Meeting Room Key Request and Access Schedule
First Aid Schedule
Exhibitor Service Desk Schedule and Floor Plan to FOCUS One/Service Manager
Parking Passes (10 Per Building Occupied Maximum)
W9 Tax Form (if applicable)
Provide Non-Profit Tax Letter (if applicable)
|
15 Days Out
Schedule Pre-Event Meeting
Final Exhibit Floor Plan To FOCUS One (floorplans@mpea.com)
Freight Door/Elevator Schedule from Official Service Contractor to Security Department
Final Public Space Floor Plans
Confirm Advertising Locations Sold to Exhibitors
Outline Anticipated 1st Amendment Demonstrations/Protestors
VIP Guest/Speaker List
Outline Invited Media/Press
Request Lost and Found Service
|
Move In
Request Fire Safety and Security Orientation for Floor Managers/Planners
Exhibit Floor Scooter Request Form to Security Department
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